Bukit Batok Jobs Executive Assistant (construction) Position at Ccecc Singapore Pte Ltd

Job Info

Company	Ccecc Singapore Pte Ltd
Position	Executive Assistant (construction)
Region	Bukit Batok
Career Level	Not Specified
Work Experience	-
Qualification	Not Specified
Type of Work	Full-Time
Minimum Salary	SGD 2.000
Maximum Salary	SGD 5.700

Executive Assistant (Construction)

Primary Objective

Providing high-level administrative support to executives, project managers, and other senior staff.

Play a crucial role in ensuring smooth operations and effective communication within the organization

Key Activities

Calendar and schedule management:

Manage the executive’s calendar, schedule meetings, appointments, and coordinate with internal and external stakeholders to ensure efficient use of their time.

Travel arrangements:

Make travel arrangements, including booking flights, accommodations, transportation, and preparing itineraries for executives or project teams.

Communication and correspondence:

Handle incoming and outgoing communications on behalf of the executive, including emails, phone calls, and written correspondence. Prioritize and respond to messages in a timely and professional manner.

Meeting coordination and support:

Arrange and coordinate meetings, including preparing meeting agendas, taking minutes, distributing materials, and organizing logistics. Follow up on action items and ensure timely completion.

Document management:

Organize and maintain confidential documents, contracts, project reports, and other construction-related files. Ensure proper version control and accessibility of documents when needed.

Presentation and report preparation:

Assist in preparing presentations, reports, and other materials for meetings, client presentations, and project updates. Coordinate with other departments or team members to gather necessary information.

Data analysis and research:

Conduct research and compile data on construction-related topics, market trends, competitors, or regulatory requirements. Prepare reports or summaries for executive review.

Budget and expense management:

Assist in managing budgets, track expenses, and process invoices. Ensure adherence to financial policies and procedures.

Relationship management:

Build and maintain positive relationships with internal and external stakeholders, including clients, contractors, suppliers, and other industry professionals. Serve as a point of contact for inquiries or requests.

Project coordination:

Provide support in coordinating construction projects, including tracking project timelines, milestones, and deliverables. Liaise with project teams, monitor progress, and assist in resolving any project-related issues.

Event planning and coordination:

Assist in planning and organizing company events, conferences, or industry-related functions. Coordinate logistics, handle registrations, and ensure a smooth execution of events.

Confidentiality and discretion:

Handle sensitive information and maintain confidentiality in all aspects of work, especially when dealing with contracts, financial data, or personnel matters.

Miscellaneous administrative tasks:

Perform various administrative tasks as required, such as managing office supplies, processing expense reports, arranging office maintenance, and supporting other team members as needed.

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Company Description

Company Info

• Industry: Construction / Building / Engineering
• Registration No.: 199906762N
• Company Size: 51 - 200 Employees
• Benefits & Others: To be discussed, Smart casual