Kallang Jobs High Performance Administrator Position at Singapore Gymnastics

Job Info

Company	Singapore Gymnastics
Position	High Performance Administrator
Region	Kallang
Career Level	Non-Executive
Work Experience	1 year
Qualification	Advanced/Higher/Graduate Diploma, Bachelor's Degree, Diploma, Post Graduate Diploma, Professional Degree
Type of Work	Full-Time
Minimum Salary	SGD 2.000
Maximum Salary	SGD 5.700

Primary Purpose of the Role: 

The High Performance Administrator (HPA) will work closely with SG’s High Performance Manager (HPM) and the High Performance Technical Director (TD) to support the team in delivering on the High Performance Plan by offering excellent administration support and ensure that the development of the athletes and coaches in the National Training Centre will achieve international sporting success at Major Games. 

The HPA will focus on strengthening the local High Performance ecosystem, while ensuring a high performing daily training environment (DTE) within the National Training Centre (NTC).

Support the High-Performance Team to deliver the SG High Performance Plan and:

·       Ensure the Daily Training Environment (DTE)

·       Support the High-Performance Manager in managing the travel and logistics support to the performance teams.

·       Ensure the administration processes for the High-Performance projects activities and programmes run smoothly and efficiently. 

Responsibilities 

Leadership

·       Openly share and distribute information which is relevant to the discipline.

·       Promote and inform a long-term ‘whole of sport’ pathway philosophy throughout Singapore.

·       Promote and support SG programs, regulations and policies at all times.

·       Ensure the TD and relevant staff are briefed on key events, projects, and key issues.

·       Produce high quality and professional correspondence, documentation and reports.

·       Contribute to a positive organisational culture which is focused on delivering results and excellence in service provision.

Logistics for National Teams

Logistics and operations management of all Singapore Gymnastics High Performance events, competitions and camps. Coordinating: travel, accommodation, meals, accreditation, team uniform, visas, entries, event reporting, for National Teams.

·       Maintain and update camp and competition files including roles & responsibilities, selection criteria, team lists, programme of events, entries, accreditation information, travel documents, meals, visas, invoices, policies, vetting, availability forms, event reports & budget.

·       Coordinate, support and communicate with the High Performance team regularly to ensure the needs of all teams are met.

·       In consultation with the HPM and Finance Team maintain and manage the budgets of all team tours and activities.

·       Provide regular reports to the TD following events/camps on income and expenditure of operational activity.

·       Assist in preparing reports for all High Performance events, competitions and camps.

National Training Centre

·       Support the HPM with all the NTC administration.

·       Be the point of contact regarding all facility bookings.

·       Maintain the asset register to monitor all SG assets.

·       Implement an equipment maintenance programme to ensure all equipment in the NTC is adequate and fit for purpose.

·       Organise and keep stock of all First aid kits and Team Managers materials.

·       Maintain the records of all NTC athletes so the SG team can communicate regularly to all members.

·       Develop a communication strategy to ensure a centralised and informative communication occurs across all of the NTC.

·       Support the HPM to complete all NTC competition entries and paperwork for the NTC. 

·       Ensure Dropbox is kept up to date with central files to be used across SG.

·       Ensure the SG website on all matters relating to the NTC is kept up to date.

·       Support the TD to ensure that the applicable SG policies and documents relating to the NTC are implemented, kept up to date and fit for purpose.

·       Implement and drive the parent engagement programme.

SG High Performance Programmes

·       Effective day to day delivering of the performance programmes linked to National Squad and SGDP.

·       Assist with the delivery of the coach education and development program to ensure compatible coach education and development.

·       Attending meetings where required to support the High Performance Team,

·       Maintaining records of all activities and monitoring results against agreed targets.

National & International Competitions

·       Assist & support with all the technical components of all Selection trials, National Championships, Singapore Open and other sanctioned competitions in conjunction with the National Events Manager and the HPM;

o  Competition work plans and work orders

o  Judges panels

o  Meeting Schedules

o  Event Awards

o  Venue & equipment logistics

General Administration

·       Provide a secretariat function to the TD; document preparation, logistical research, budget management, extensive travel itineraries etc.

·       In consultation with the TD, HPM and senior coaches, assist in the creation and publication of all HP policies and procedures.

·       Administer all aspects of SG NTC and National Team uniforms and merchandise including;

o  Work with approved suppliers to assist and manage stock of all uniforms and clothing in relation to BTC and National Teams.

o  Field all queries regarding uniforms and merchandise from relevant stakeholders.

o  Ensure all athletes and officials receive their uniforms and apparel.

Relationship Management

·       Assist effective and professional communication to key stakeholders and the community via website updates and “SG Latest News” stories.

·       Provide service to NTC athletes and parents, as well as National Squad and SGDP athletes, clubs and coaches.

·       Strive to continually build stronger relationships among the gymnastics community including clubs, volunteers, committees, technical members, and individual athletes.

·       Update SG’s Event & Marketing Manager to ensure that the person responsible for the SG social media has all necessary information to maintain the accuracy of the communication channels.

This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and will be amended in the light of the changing needs of SG.

Assist with any other general duties within the SG office as directed by the TD or HPM.

Relationship Management: 

Internal (SG)                                           

§ High Performance Technical Director (TD)

§ High Performance Manager (HPM)

§ SG staff

§ National Coaches

§ Technical Committee Members

§ NTC Parents

§ NTC Athletes

External

§ SG Clubs

§ SG members

§ Sports SG

§ Coach SG

§ SNOC

§ NYSI

Key Performance Outcomes: 

·       Effective and timely communication to enable the TD, HPM, board, staff, members, partners, volunteers and sponsors to be informed of relevant developments and decisions in the areas covered.

·       Deliver excellent customer service and best practice in both internal and external communications.

·       Delivery or all High Performance events, competitions, camps and activities in budget and to a standard of excellence required for High Performance.

Ensure the NTC DTE which includes the facilities and equipment are fit for purpose and at a world class standard.

Recruitment and Selection Requirements:

Personal Qualities

·       Energy: Self-motivated with a passion for sport and physical activity;

·       Excellence: a personal commitment to excellence;

·       Adaptability: embraces change and seeks to shape the future;

·       Collaborative: engages with others, respects diversity and works in a team;

·       Innovative: fosters a proactive culture of continual improvement;

·       Composure: ‘can do’ attitude and ability to thrive under pressure;

. Personal Accountability: accepts responsibility and takes initiative. 

Qualification Requirements

·       University Degree or Diploma, in fields of Business Administration, Physical Education, Sports Science, Sports Management, Sports Coaching or other sports-related discipline. Post graduate preferred.

. National and/or international sporting coaching qualifications.

Essential Requirements

·       Manage own workload effectively.

. Committed to own development.

Knowledge & Experience

·       Passion for gymnastics.

·       Strong People Skills – good relationships with gymnastics coaches and clubs.

·       Excellent communication skills, both written and spoken.

. Strong business writing, presentation and verbal communication skills in English. 

Reports to:High Performance Manager (HPM)/High Performance Technical Director (TD)

Closing Date : 3 July 2023

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Company Description

Company Info

• Industry: Sports
• Registration No.: T03SS0136E
• Company Size: 1 - 50 Employees
• Average Processing Time: 26 days
• Benefits & Others: Dental, Education support, Medical, Smart Casual, 40 hours per week